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ColumbiaSoft releases Document Locator v5.2 and sets the stage for new email compliance options.

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8 Sep 2008

ColumbiaSoft™ announced today the release of its latest version of document management software, Document Locator v5.2, which includes new optional email compliance components that will help customers better manage electronic communications according to regulations and corporate email policies. The new version also includes technology that makes it easier to organize and deliver files to others, verify the authenticity of documents using digital signatures, as well as improvements in document workflow.

“Email, and the compliance challenges surrounding it, is a growing concern among information managers and IT professionals, making our new email archiving technology something that will be a major advantage for customers,” said David Pogue, ColumbiaSoft vice president of worldwide sales and marketing. “Together with the other new additions in this release, we are rounding out the document management product offering, and setting the stage for more robust solution offerings.”

ColumbiaSoft releases Document Locator v5.2 and sets the stage for new email compliance options.

Email Compliance Options
The email compliance technology in version 5.2 will allow ColumbiaSoft to offer a new optional email archiving solution that automatically captures a copy of all incoming and outgoing email messages, including attachments, company-wide. This will give firms the ability to better manage email records in accordance with compliance policies, industry regulations, and legal requirements.

For example, changes in the Federal Rules of Civil Procedure (FRCP), as well as many state regulations concerning eDiscovery, have made it increasingly difficult for companies to comply with discovery requests for email communications without having an email archive system in place. Email archiving also improves the ability of information managers to research and retrieve email communications, and better plan for business continuity.

Document delivery, digital signatures, and more
In addition to email technology, version 5.2 of Document Locator introduces:

  • A new document delivery and archive solution called DL FastPack that allows users to quickly organize and package files on external media for storage or to hand-off to others who may not be Document Locator users.
  • An integration with Adobe Acrobat that improves digital signature and PDF handling inside the document management system and makes it easier to trust the authenticity of documents.
  • Enhancements to existing document workflow components that allow companies to customize the content of notification messages, and provides greater flexibility in the delegation of workflow tasks.

About ColumbiaSoft Corporation
A private, Portland, Oregon-based company founded in 1998, ColumbiaSoft is the creator of Document Locator®—a next-generation enterprise-class document management solution that is fully integrated into popular applications such as Microsoft Windows, Office, Outlook, SharePoint, Adobe Acrobat and AutoCAD.

Thousands of information workers use Document Locator to capture, manage, and share paper and electronic documents, e-mail, and faxes—saving costs, increasing productivity, and meeting compliance requirements. ColumbiaSoft is a Microsoft Gold Certified Managed Partner

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